Admin systems built around your work.
For businesses where quotes, bookings and follow-ups still depend on someone doing every step. I map the admin and build the parts that can run for you. You approve what goes out.
See how it works
Australian hosting by default. You own the workflows and records.
The work finishes. The admin doesn't.
The job's done. The quote still needs writing. A booking means copying details into another tool. Someone wants an update, so you're back through emails, files and payment records.
By 9pm, you're catching up on the work around the work. I map those repeated steps, connect the ones that can run for you and keep your approval where judgement matters.
- The same details, typed again.
- The next step, waiting on one person.
- Another follow-up to remember.
From incoming email to your decision.
A client asks for an update. Here's one possible build, using the job record and the tools you already use.
Open the email
Work out which job the client means.
Look everything up
Find the job, payment status and relevant files.
Write the reply
Pull the details together and type the update.
You decide
Check it and send.
01Email arrives
The client message starts the process.
02Find the job
The workflow reads the job record and payment status.
03Prepare the reply
One AI drafts from recorded facts. A second checks the claims and flags anything unsupported.
04You decide
Read, edit or approve the reply before it's sent.
The system does the lookup and prepares the draft. You decide what leaves.
Map it. Connect it. Keep control.
Find the repeated work
I map what's manual, where jobs wait and which tasks are worth changing first.
Start with one useful piece.
The task sets the size of the build. You choose the first piece before I build it.
A simple connector
Move a booking into a job list without entering the same details again.
A connected workflow
Link several steps, such as finding a job, checking payment and preparing a reply for approval.
A custom app
Give your team one place to see records, follow progress and make decisions.
- Quote follow-upsPrepare a follow-up from the job record for you to review and send.
- Booking intakeMove submitted details into a booking record for your team to check.
- Document remindersCheck expiry dates and notify the person responsible.
- Client onboardingCreate a client record from an approved form and prepare the next steps.
Build the first piece. Review it together. You choose whether to build the next.
Trades and field services
Enquiries, job cards, quotes, payment follow-ups
Clinics and practices
Intake, bookings, recalls, reporting
NDIS and care providers
Rosters, worker documents, approvals, reporting
Agencies and professional services
Proposals, onboarding, status updates, handovers
Retail and online stores
Orders, payment checks, returns, customer updates
Events and venues
Enquiries, bookings, schedules, supplier documents
Jobs, clients, cases. The admin adds up.
If your team keeps copying, chasing or checking the same information, there's a process worth looking at.
For the person doing the admin: the copying can run without you. The judgement stays with you.
Real work. Already in use.
For this Australian NDIS provider, I've consolidated SharePoint files and built roster PDFs, a Teams bot for approvals and notifications, and worker document expiry checks against Connecteam records.
21 to 1
SharePoint sites consolidated into one site with 11 areas.
7,789
Files moved, each checked after the copy.
43
Decisions the team had to make, cut down from 8,082 filing calls.
PDFs
Roster calendars generated from roster data and used by the team.
Scope shown here. Client-measured results to follow.
You keep control.
You approve the message
Drafts come to a person for review before anything is sent.
You own the build
The workflows and records belong to you. They can be moved or changed.
Australian hosting by default
AWS Sydney or Melbourne, with self-hosting on your hardware available.
You can inspect each step
Open the workflow and see the rules, checks and approval points.
Before the system handles your information, you and I agree where each part runs.
Automation on n8n. Claude by Anthropic, via AWS in Australia, for AI drafting and checking.
Start with one real job.
On a video call, show me how a recent job, client or case moved through your business. I'll suggest what looks worth changing and explain the options. You choose what happens next.
- Show the tools and steps you use now
- Find where copying and waiting happen
- Discuss connectors, workflows or a custom app
- Scope and price the audit
The video call is free to book. The audit is scoped and priced on the call.
The call can also conclude that you don't need to build anything.
Talk to the person who builds it.
I'm Levi. Admin Zero is my service through Sigil Studio. I map the admin, program the connections and build the software. The LET'S GO SUPPORT SERVICE work above is work I've built myself.
You show me how the work happens. I suggest the first piece, explain what it includes and build what you choose. Then I review it with you before the next decision.
Show me what's still on your list.
Book a video call
Pick a time for a free 30-minute video call on Google Meet. I'll talk through the admin with you.
Send an enquiry
Tell me which part of the admin keeps coming back. I'll reply by email.
To arrange a video call, email adminzero@sigilstudio.co.